Local Union Elections 2021

Written by USW 9511 Admin on Friday March 12, 2021

USW holds elections for Local Executive positions every three years.  2021 is again an election year, and elections are held in April, but with the pandemic impacting our ability to meet in person and hold large-scale gatherings, we are having to do things a little different this year.  Please read the following overview, and specifically the call for nominations which are due March 23, 2021.

The election this year will once again be a mail-in ballot election.  This allows us to limit the impact of changing local COVID-19 measures, as well as our challenges presented by our vast geographic spread.  Everyone should ensure their mailing address is correct in their employee file with Serco to ensure you receive your ballot.  The voting packages will be sent to your last known address, and each time we have done mailings, there have been packages returned stating the addressee no longer resides at that location.

The voting packages will be mailed out in early April after nominations have been finalized.  This is subject to change slightly, but the date for completed ballots to be received and counted will be Monday, April, 26, 2021.  The count will be completed on Tuesday, April 27, 2021 at a newly created Union meeting for the purposes of certifying the vote in accordance with the Constitution of the USW.  The location of that meeting is tentatively set for Mississauga, however, COVID-19 restrictions may require us to host it elsewhere.

Nominations for the various elected positions will be accepted in two ways.  The first method is in-person nominations from the floor of the regularly scheduled March Union Meeting.  This meeting has been relocated to Oakville due to pandemic restrictions (from Mississauga), and will be held on Tuesday, March 23, 2021 at 6:30PM.  Attendance may still be limited at this meeting due to local restrictions, so an alternative way of making a nomination is by mail.

Mail-in nominations have some specific requirements.  The nomination needs to include the name of the person being nominated, the office they are being nominated for, the name of the person making the nomination, and the person making the nomination’s signature.  Written nominations are to be mailed to:

USW Local #9511

℅ USW Hamilton Area Office

1031 Barton St E, Hamilton ON  L8L 3E3

Mailed nominations must be received by March 23rd, to be read aloud at the Union Meeting that evening.  Any nominations not received in time will not be considered.

Regardless of type of nomination, all persons making nominations must currently be in good standing with the Union.  To be eligible for nomination to office, a nominee must also be in good standing with the union for the previous 24 months (ie April 2019 - March 2021), and should have attended ⅓ of the Union meetings held during that time.  Due to the geographic considerations, members who do not meet the attendance requirement may still be eligible to run for office.  The Elections Committee will determine the eligibility of all nominees, and confirm or disqualify all nominees following the nominations on March 23rd.  Eligible nominees will be contacted to accept or decline their nomination, and ineligible nominees will be informed as to the basis of their ineligibility.

All eleven Executive Committee positions are up for election.  The positions are: President, Vice President, Recording Secretary, Financial Secretary, Treasurer, three Trustees, two Guards, and a Guide.  The Executive Committee as a whole is responsible for the overall management of union funds, planning local initiatives, and raising concerns and suggestions to Serco for the health, prosperity, and well-being of union members and their families.  Additional duties and responsibilities of each position are as follows:

President - The President is responsible to ensure the provisions of the International Constitution, the Local By-laws, policies, manuals, and laws are followed and enforced.  The president also chairs all meetings, and is an ex officio member of all committees.  Our local has also assigned duties such as investigating complaints, grievances and arbitrations, being a liaison with Serco Operations and Human Resources departments on large initiatives, challenging said groups over improper company initiatives, and communicating with the membership.

Vice President - The Vice President is responsible for assisting the President in the discharge of their duties, and during any absence of the President, shall perform the duties of President.

Recording Secretary - The Recording Secretary is responsible for keeping records of the proceedings of the Local Union, and is responsible for relaying communications to the Local Union which require attention.  The Recording Secretary is also charged with the responsibility of the Union Seal, and its use or misuse.

Financial Secretary - The Financial Secretary shall receive all money due to the Local Union and pay the same to the Treasurer.  They shall keep accurately the accounts of the Local Union and shall at all times have the books available for examinations by the Trustees.  They shall also make out the various financial reports required by the Local Union and International Secretary-Treasurer.

Treasurer - The Treasurer shall receive from the Financial Secretary all money due to the Local Union and deposit all money in the Local’s accounts.  The Treasurer shall keep accurate records of all money received and paid by the Treasurer, and report at each meeting the particulars of the Union accounts.  The records are also to be open for inspection by Trustees at any time.

Guide - It shall be the duty of the Guide to ensure all present for Union business are entitled to remain, as well as any other duties assigned by the Local Membership.

Guard - It shall be the duty of the Guards to ensure no one is permitted entrance to Union functions who is not entitled to do so, as well as any other duties assigned by the Local Membership.

Trustees - The Trustees have charge of all the Local Union property as directed.  They shall audit the books of the Local Union and give reports of such audits at Local Union Meetings.

If you have any questions regarding the nomination process, eligibility, or the duty of the various offices, please reach out to president@usw9511.ca for clarification.  Further information on the individuals up for election, any acclaimed nominees, and the overall voting process will be communicated following the March 23rd Union Meeting.

We are also still in the process of finding members of the Election Committee to facilitate the elections.  To be eligible, you cannot currently hold, be running, nor be acclaimed for a position in the election.  If you are interested in facilitating and maintaining the election, please reach out president@usw9511.ca.