STANDING MONTIONS 2014

 

 

 

 

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Tuesday, March 18, 2014

 

 

PRESIDENT TRAVEL

The President would like to propose a “Standing Motion” for 2014 that the President of Local 9511 will be permitted when feasible to travel to DTC within the Province of Ontario for Local Union Business at the Locals expense which will include, but not be limited to the following:

- Travel expenses (mileage, per Local By-Laws)
- Hotel accommodations (when applicable, and per Local By-Laws)
- Meal allowance (per Local By-Laws)
- Coffee and/or donuts for members when visiting DTC (must produce receipt)
- Loss of wages and benefits (when applicable)
Valid until the first General Meeting of 2015

EXECUTIVE TRAVEL

 

The President would like to propose a “Standing Motion” that all USW Local 9511 Executives Committee Officers and any Special Guest(s) that are requested by the Executives to be permitted to attend all Executive and General Meetings at the Locals expense which will include, but not limited to the following:

- Loss of wages and benefits
- Travel expenses (mileage, air fare, taxi, transit, etc., as per Local By-Laws)
- Hotel accommodations (when applicable, and per Local By-Laws)
- Meal allowance (when applicable, as per Local By-Laws)

The President has the discretion to recommend that the Executive Members apply for two (2) days off in order to attend Executive and General Meetings, dependent upon their location and travel time required by each member.

Valid until the first General Meeting of 2015

DONATIONS

 

a) The Executive Committee will have the authority to approve and/or deny a maximum donation(s) of fifty ($50.00) dollars per calendar month to any recognized Charity and/or Charities within the Province of Ontario brought forth by any USW Local 9511 member(s) in good standing.
b) By-Law Twenty (20) will supersede By-Law Ten (10)
c) The total allotment of donations cannot exceed fifty ($50.00) dollars per calendar month.
d) Any donation that is not consumed in any calendar month will not be carried over to the next month.
e) Any member in good standing who requests the USW Local 9511 to contribute to their charity/fund raiser must submit in writing/email to the President and the Vice-President the following:
i. A letter stating what Charity and/or Fund raiser organization is involved (name of Charity and/or Organization), to the Recording Secretary.
ii. What is the agenda of the Fund Raiser (Example: marathon, car wash, bake sale, BBQ, etc).
iii. Where and when the event is to take place
iv. Contact name, email address and telephone number
v. Permission to publish the document on the USW Local 9511 Website and the Email Database.
vi. Registration number of the Charity and/or Organization
f) The Donation cheques must be written in the name of the Charity and/or Organization (the cheque cannot be written in a person’s name).
g) The Treasurer, Financial Secretary and Trustees will give an overview of the “Donation(s)” at the next General Meeting.
Valid until the first General Meeting of 2015

RECURRING BILLS


The Executives would like to propose a “Standing Motion” on the following “Recurring Bills”
The Executive Committee Officers have and are encountering “Recurring Bills” on a monthly basis. Local 9511 By-Law Eleven (11) states the following:
- No member shall undertake expenses on behalf of the Local Union without the approval of the Executive Board or the Membership. The Executive Board has the authority to authorize a maximum of $300.00 for committee expenses subject to approval at the next General Meeting.
While the Executive Committee Officers make every effort to minimize the cost of the month expenses, it is necessary to have “Recurring Bills” in order to operate our Local in a manner that would be productive and beneficial for our membership.
Due to the fact that the Executive Committee Officers have now surpassed the three hundred ($300.00) dollars for the Committee expenses, we are requesting a Standing |Motion for 2014 to include and state the following:
By-Law 11 a) No member shall undertake expenses on behalf of the Local Union without the approval of the Executive Board or the Membership. The Executive Board has the authority to authorize a maximum of $300.00 for committee expenses subject to approval at the next General Meeting.
b) The Executive Board will pay all “Recurring Bills” before its due day that are directly related to the operation of USW Local 9511 which will include but not be limited to:

i. The President’s cell phone (union business only)
ii. The Vice-President’s cell phone (union business only)
iii. The President’s fax machine usage for (long distance, etc.) Union business only and internet fee.
iv. The Vice-President’s fax machine usage for (long distance, etc.) Union business only and internet fee.
v. The President’s long distance phone bill or one half the cost of a long distance package that deal with Union business.
vi. The Vice-President’s long distance phone bill or one half the cost of a long distance package that deal with Union business
vii. The operation of the www.usw9511.ca website.
viii. The internet fee for the “Website Committee Officers,” (maximum of two (2) Officers only)
ix. Phone cards for the Executive Committee Officers and Union Stewards (for Union business only and a phone card diary must be kept and submitted with phone card receipt.
x. Financial Secretary long distance faxing for Union business only when approved by the President and or Vice-President.
xi. Financial Secretary to be paid on half (1/2) the cost of his/her internet bill
xii. Treasurer long distance faxing for Union business only when approved by the President and/or Vice-President.
xiii. Treasurer to be paid one half (1/2) the cost of his/her internet bill.
xiv. All sundries for Union business only, to include but not limited to, ink printer cartridges, paper, postage, courier, envelopes and office supplies when approved by the President and/or Vice-President.

c) Before any “Recurring Bill” can be paid by the USW Local 9511, a bill/receipt must be submitted first. Furthermore, where applicable the bill must be detailed, i.e. phone, long distance, etc.
d) The Executive Board has the authority to authorize a maximum of three thousand ($3000.00) dollars for committee expenses “Recurring Bills”. The Treasurer, Financial Secretary and Trustees will give an overview of the “Recurring Bills” at the next General meeting.
e) “Recurring Bills” include those for arbitrations, mediations and professional fees/services
Valid until the first General Meeting of 2015.

SNACKS AND BEVERAGES AT GENERAL MEMBERSHIP MEETINGS

 

The President would like to propose a “Standing Motion” that when a General Meeting is scheduled, the Executives will have the ability to purchase snacks and non alcoholic beverages that will not exceed two hundred dollars ($200.00) for any one General Meeting. The snacks and beverages will be served to all members and guests who attend. The Executives will purchase the snacks and beverages for the General Meetings at the Locals expense which will include, but not limited to the following: (examples only)
- Pizza
- Wings
- Potato chips, pretzels etc.
- Pop, water, juice, and/or coffee
- Cookies, cakes etc.
Valid until first General Meeting of 2015

BEREAVEMENT GIFT


The President would like to propose a “Standing Motion” that when any Member who is in good standing and who have completed probation, will receive a “Bereavement Gift” which will consist of flowers or donation to any registered charity in the Province of Ontario of their choice, in the event of a death to an “Immediate Family Member.” Immediate Family Member is defined as the following
- Spouse
- Common-Law Spouse
- Same Sex Partner
- Children and Step Children
The cost of the flowers and delivery will not exceed one hundred dollars ($100.00). The donation (if applicable) will not exceed one hundred dollars ($100.00)
Once an Executive Committee Officer has been informed of a death and gathered the following information: Name of Member, home address, Home phone number, name of deceased, funeral parlour address, date of funeral, and name of charity (if applicable). The Officer will inform the President, and he/she will make arrangements of flowers to delivered or make a donation in the member’s name. The Bereavement Gift will be from the “Member’s of USW Local 9511” If operationally and/or logistically feasible, the President of the Local will personally deliver the Bereavement Gift.
The Bereavement Gift will be delivered to the Member’s home or the funeral parlour.
Valid until first General Meeting of 2015